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VIDEO SERIES: How we execute a smooth handover of your data/IT project

In this video Notitia Director, Helen Dockrell explains how we roll-out your data/IT project by clearly defining roles + priorities - handing ownership to your team while ensuring that it's a very polished process.

January 30, 2024

In this video Notitia Director, Helen Dockrell explains how we smoothly hand the ownership of your solution over to your team.

Clearly defining roles, priorities and workflows, we ensure that it's a very polished process.

Steps in your data + IT project

This is part of a typical client journey, where we have already identified the need for a data project or IT solution and we've worked alongside your team to implement and execute the solution.

For past videos click below:

>>Common Client Challenges + Investigations

>>Developing BI strategy, data, web + wireframes

>>How we successfully roll out your data + IT project

Your data/IT roll out priorities + workflows

Here, we’ve started to transition the project over to your team.
It means that the “ownership” will change: We will migrate the end-to-end processes from sitting with our development team, over to your internal team. This will involve defining the roles and responsibilities that will be split between Notitia and your business.

This might result in your people having complete ownership over the new data/IT project. Or, some roles might be managed by the Notitia team, with other roles managed by your people internally. This depends on your preferences, resourcing and capacity in your business.

At this point in the process, we typically divide the roll-out into two broad workflows: "non-critical" and "external facing" workflows.

We always start with the "non-critical" (internal to your business or less critical) workflows, before we move onto the "external facing" systems. This ensures that the rollout is a very polished process.

#1 Non-critical workflow:

These are still essential to your business, but typically these workflows are internal to your teams.

Approach:
We ask that you make a few team members available to get involved in the "nitty gritty" work. These are people who can test the system in action and give rapid and honest feedback. This allows us to fine-tune the solution before it goes out to a broader audience.

Typically, this might involve working on an internal reporting process that is essential for the business. Your people are aware that certain changes are going to happen to the system and they can take that in their stride.

#2 Critical or external facing workflows:

You might have a public facing interface that is published to the web, or an internal system that displays reports to your executives.

Either way, there's very low tolerance for change in those systems. And any change has to be really well communicated, well in advance.

Approach:
We use the fine-tuning knowledge gained from step #1 to approach step #2 with more finesse.
Unlike "non-critical" tasks, we work on developing the "critical" or "external facing" processes and roles and responsibilities, and iron out any bumps, before they are introduced to the business.

It means that your people have time to get up-to-speed, so that when we're planning the “external version” of those rollouts, your team is already confident and clear about the expectations and workflows.

> Book time in with Helen to find out how she can help solve your problems through data.

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About Helen Dockrell, Notitia Director

Notitia Director, Helen is a software developer who has worked in both industry and research environments to develop tools to conceptualise complex systems.

Always up to the challenge, Helen has a proven track record in developing ways that empower her clients through improved access to data for informed decision making.

Helen is a highly creative person, which fires her passion for problem solving and out-of-the-box thinking.

Leading Notitia's Adelaide office, Helen works with clients both in-person and remotely across Australia.

Her educational background in the sciences includes a degree and post graduate in molecular biology, biochemistry, genetics and computer science.

> Book time in with Helen to find out how she can help solve your problems through data.